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scans

relatively new to PC-DMIS (as are most people that start writing questions in here right?) and am filling in for our normal operator because he tore his rotator cuff. Our arm is a romer infinite 2.0 and im using 2015 sp 5. We do a lot of one off parts and I have been taught to use the scan function to get a general idea of how our profile is fitting in relation to our tolerances. My question then is what is the best way to do this where it will actually give me usable data that I can then relay back to the programmers? What I guess I'm asking is how I use the scan function? We do not have a CMM just the portable.